Privacy policy

Effective date: 04.12.2020

I. Introduction

In order to provide the users of our Website with the access to the Website, we have to collect and process some kinds of personal data. However, we are dedicated to limiting the amount of personal data which we do collect and process to the minimum amounts required. 

This Privacy Policy is designed to describe which exactly personal data we collect, the aims of such collection, how we process it, protect it, and how we ensure data subjects’ right regarding personal data. 

Our aim is to keep our data practices simple, universally transparent and effective. This Privacy Policy is designed in accordance with the Global Data Protection Regulation of the European Union.

We never stop thinking about the means of improving our data practices. Please be aware that you can submit all questions and concerns about our data practices via e–mail to: [email protected]

II. Definitions

The terms below, when they are used in this Privacy Policy, shall have the meaning defined in this section.

"Website" – https://edform.com/ and all websites connected to it.
"Teacher User" – these are registered users. Whilst we do not check whether a registered user is a genuine teacher by their occupation, our Website is designed in such a way that the features available for registered users and, especially, the paid features, are only useful to teachers.
"Student User" – these are unregistered users who use our Website by accessing Worksheets. Our Website is designed in such a way that students do not have to register in order to use our Website by accessing Worksheets.
"Worksheet" – this is any content made available by Teacher User via Website and which may be accessed by Student User via access link or via access code.
"Data subjects" – these are, generally, all persons whose personal data we process. In particular, these are Teacher Users and Student Users.
"Personal data" – any information relating to an identified or identifiable natural person (‘data subject’ as specified above). Types of personal data, in particular, are: a name, location data, an online identifier (nickname).
"Processing" – any operation with the personal data, such as collection, recording, storage, use, disclosure by transmission, dissemination or otherwise making available, erasure or destruction etc.

III. Overview

A. Scope
This Privacy Policy applies to the Teacher Users, Student Users and all the unregistered users of the Website.
It applies to all our data practices with regards to processing of personal data during the functioning of our Website.

B. Data controller. Contact information
EDUSPACE OÜ, located: Estonia, Tallinn, Harjumaa, Liikuri tn 10–107, 13618 is the data controller of the personal data processed.
Please be aware that you can submit your questions and requests via e–mail to: [email protected]
Also, please be aware that the data practices of the Company are subject to supervision by the Data Protection Inspectorate of the Republic of Estonia.
You have the right to lodge a claim to the Data Protection Inspectorate of the Republic of Estonia, if you suppose your rights as a data subject were violated.
You can visit the Inspectorate website: https://www.aki.ee/en

Contacts of the Inspectorate:
Estonian Data Protection Inspectorate
39 Tatari St., 10134 Tallinn
telephone (from abroad add +372) 627 4135
e–mail [email protected]

IV. Grounds to process personal data. 

We only process your personal data if you provide us with your consent.

Please, be aware that, as long as you access the Website, there are some types of personal data which may be collected automatically. In case you do not want to share these data, you have to stop your use of our Website. 

Teacher Users are asked about consent during the registration of an account on the Website. In order to provide us with your consent, you have to tick the box "Yes, I give my consent to the processing of my personal data for the specific purposes listed in Privacy Policy".
Student Users are asked about their consent during the accessing of a Worksheet, when they input their name. In order to provide us with your consent, you have to tick the box "Yes, I give my consent to the processing of my personal data for the specific purposes listed in Privacy Policy".

If you use your right to withdraw your consent, we will no longer process your personal data after receiving your withdrawal of consent.

V. Data collections and uses

There are kinds of personal data that we collect, and there are kinds of personal data which are collected automatically when you use our Website.
Our use of personal data we collect is simple. We use them only for the following purposes:

  • to provide an access to the features of our Website in accordance with the Terms of Service;
  • to provide the Teacher Users with the ability to post feedback about Worksheets;
  • to improve the quality of our Website using analytical information collected.

There are no other uses of personal data we collect.

A. The data we collect
The following data is collected by us:

1. Name of the Student Users.

Why do we need that and how do we use that?

By nature of the Worksheets, every person accessing the Worksheet via link or via code has to choose any name to be identified from other persons accessing the Worksheet, particularly, in order for the Teacher User to identify Student Users during their educational or other activities with the use of Website.

The Student User may, in principle, use any name or nickname to access the Worksheet. We will never try to identify the person behind this name or nickname. If the Student User uses their real name or any other nickname which can be used to identify the person, we will apply all our data policies to this type of personal information.

We do not check the age of Student Users. This is why we strongly recommend to parents or legal guardians of the Student Users under age of 13 to assure they give us the consent to process the name of the Student User. The consent is given by ticking the box "Yes, I give my consent to the processing of my personal data for the specific purposes listed in Privacy Policy".

We may share the name of the Student User only with:

  • the Teacher User, who gave the link and/or the access code to the Worksheet to the Student User, and
  • the Student Users, who are also accessing the same Worksheet via the same link and/or the access code. 

Whether the name of the Student User is shared with the other Student Users who are also accessing the same Worksheet via the same link and/or the access code depends on the settings of "Leaderboard" in a Worksheet. 

2. The score of the Student User (a result) in a Worksheet.

Why do we need that and how do we use that?

This information is processed in order to provide the Teacher User with the ability to assess the performance of the Student Users in the Worksheet. 

We may share the score (the result) of the Student User only with:

  • the Teacher User, who gave the link and/or the access code to the Worksheet to the Student User, and
  • the Student Users, who are also accessing the same Worksheet via the same link and/or the access code. 

Whether the score (the result) of the Student User is shared with the other Student Users who are also accessing the same Worksheet via the same link and/or the access code depends on the settings of "Leaderboard" in a Worksheet. 

3. Name and Last Name of the Teacher Users.

Why do we need that and how do we use that?

When the Teacher User orders the Upgrade through their Account, the contract between the Teacher User and the Company is concluded. In order for this contract to be valid, both parties have to be identified by means of their full name.

Of course, we cannot prohibit Teacher User from registering under another name. In practice, this would not affect the possibility to use our Website or to buy upgrades. However, it could create difficulties identifying the Teacher User in case of, for instance, issues with payment. 

We do not share the name and last name of Teacher User with anybody. 

4. Email address of the Teacher User.

Why do we need that, and how do we use that?

Firstly, your email address is a means of logging into your Account.
We also use your email address in order to communicate with you.
We may also use your email address for marketing purposes, however, you have a right to opt–out from receiving marketing offers from us.

We do not share the email address of Teacher User with anybody.

5. The correspondence of us with the Teacher User, if applicable.

Why do we need that?

We do not usually use the correspondence with the Teacher User, but we may use it when the Teacher User is contacting the support, in order to fully understand the situation of the Teacher User. 

We do not share correspondence with the Teacher User with anybody. We never disclose the content of this correspondence to anybody.

6. The date of the last login into Teacher User’s account.

Why do we need that?

We do not explicitly use the date of the last login into the Teacher User’s account. The only purpose of processing this data is to make a decision (not an automated one) whether we should delete the account of the Teacher User and his personal data, according to our Data Retention policy, if the Teacher User did not use their account for a long period of time. This paragraph is to be read in conjunction with the article VII of this Policy.

We do not share the date of the last login into Teacher User’s account with anybody.

B. Data collected by widgets on a Website. Cookies.

We have three widgets installed on our Website. These are:

  • Facebook Pixel
  • Google Analytics
  • Twitter Pixel

These are mere marketing tools for assessing the Website’s performance, and we in no way use them for identifying the users of the Website. Personal data collected by these widgets are:

  • IP address;
  • region of a Website visitor;
  • device information.

We also use cookies in order to provide our Website users with the possibility to use our Website more easily. We recommend that you keep cookies enabled in your browser. 

However, you can disable the cookies in your browser using the options menu.

Third Party Credit Card Processing. 

We provide the Teacher Users with the ability to pay for the Upgrades using a credit card through a third party payment processing service provider. Please note that our service provider – not us – collects and processes your credit card information according to their Privacy Policy.

VI. Your Rights as Data Subject

You, as a Data Subject, have all the rights as provided in the Global Data Protection Regulation. These are: 

  1. Right to information
  2. Right to access
  3. Right to rectification
  4. Right to withdraw consent
  5. Right to object
  6. Right to object to automated processing
  7. Right to erasure ("right to be forgotten")
  8. Right for data portability
  9. Right to lodge a complaint with a supervisory authority.

VII. Data Retention

Generally, we store the personal data associated with your account for a period of five (5) year from the date of the last login. This period is designed to ensure that you, whilst not using our Website for a period of time, do not lose your account and can get back to using it. However, we believe a period of five (5) year is enough to provide such an opportunity and after five (5) year from the date of the last login we delete all the personal data associated with your account.

In case if you withdraw your consent on the processing of the personal data or you exercise your right to erasure, we delete all the personal data associated with your account, without any regard to data retention schedules.

VIII. Updates to this Policy

As we adhere to the constant improvement of our data practices, we may from time to time update this Privacy Policy to reflect the improvements made in our data practices.

We guarantee that your rights as a data subject will never be shortened or narrowed in any way. 

In case of an update of this Privacy Policy, you will receive a notification, and you will be asked about your consent to let us process your personal data according to the newest version of this Privacy Policy.